The sale of Royal Mail’s parent company to a Czech billionaire has been approved by the government.

The £3.6bn takeover by Daniel Kretinsky’s EP Group will be announced on Monday morning, the BBC understands.

The government will retain a so called “golden share” that will require it to approve any major changes to Royal Mail’s ownership, HQ location and tax residency.

Other commitments to unions include workers getting a 10% share of any dividends paid out to Kretinsky, as well as the formation of a workers group that will meet monthly with the directors of Royal Mail to give employees a bigger voice on how it is run.

Mr Kretinsky had already offered the following guarantees in a bid to secure the deal:

• Maintaining a one-price-goes-anywhere Universal Service Obligation (USO), which means it has to deliver letters six days per week, Monday to Saturday, and parcels Monday to Friday

• Not to raid the pension surplus

• Keeping the brand name and Royal Mail’s headquarters and tax residency in the UK for the next five years

• Respecting union demands for no compulsory redundancies to take place (until 2025)

The entrepreneur told the BBC earlier this year that he would honour the USO – in whatever form it takes – “for as long as I am alive”.

The USO is currently under review, with Royal Mail suggesting to regulator Ofcom that reducing second-class deliveries to every other weekday would save up to £300m a year and give the business “a fighting chance”.

In addition to owning 27% of West Ham United football club and 10% of Sainsbury, Mr Kretinsky’s companies also own a gas transmission service which still pipes much reduced levels of Russian gas to Europe, paid for and with the consent of the EU.

The takeover was called in for review under national security laws as it is considered vital national infrastructure.

Speaking in front of MPs in November, Business Secretary Jonathan Reynolds referred to Mr Kretinsky as a “legitimate business figure” whose alleged links to Russia had already been reviewed and dismissed when he became the biggest shareholder in the company nearly two years ago.

Unions met with Kretinsky’s EP Group over the weekend to hammer out the additional commitments and have agreed the package in principle but need to put it through “the internal democratic process”.

Royal Mail, which was split from the Post Office and privatised a decade ago, has seen its performance deteriorate in recent years, leading to heavy financial losses.

Customers have also complained about deliveries, with important medical appointments and legal documents not delivered on time.

Last week, Royal Mail was fined £10.5m by the regulator Ofcom for failing to meet delivery targets for first and second class mail.

Ofcom said Royal Mail’s poor service was “now eroding public trust in one of the UK’s oldest institutions”.

Royal Mail owner International Distribution Services (IDS) said externally it had carried out “substantial” reforms this year to try to drive improvements.

The volume of letters being posted in the UK has plummeted, with half the number being sent compared to 2011 levels.

Meanwhile, parcel deliveries have become more popular – and more profitable.

Parent company IDS made a small profit last year which was entirely generated by its German and Canadian logistics and parcels business, off-setting losses at Royal Mail.

Mr Kretinsky told the BBC he intends to invest heavily in the roll out of delivery lockers to make online deliveries more efficient as has happened across Europe.

Daniel Kretinsky started his career as a lawyer in his hometown of Brno, before moving to Prague.

He then made serious money in Central and Eastern European energy interests.

This includes Eustream, which transports Russian gas via pipelines that run through Ukraine, the Czech Republic and Slovakia.

He then diversified into other investments, including an almost 10% stake in UK supermarket chain Sainsbury’s and a 27% share in Premier League club West Ham United.

The Czech businessman is worth about £6bn, according to reports.